1. Introduction

Tanvir Ahmed Law Office ("we," "our," or "us") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage our legal services.

As a law firm, we are bound by solicitor-client privilege and professional obligations to maintain the confidentiality of client information. This policy supplements those legal obligations and explains our practices regarding personal information.

2. Information We Collect

2.1 Personal Information

We may collect the following types of personal information:

• Contact information (name, email address, phone number, mailing address)
• Legal matter details and case information
• Financial information relevant to legal services
• Government identification documents
• Communication records and correspondence
• Website usage data and analytics

2.2 Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address and location data
• Browser type and version
• Pages visited and time spent on site
• Referring website information
• Device information and operating system

3. How We Use Your Information

We use your personal information for the following purposes:

• Providing legal services and representation
• Communicating with you about your legal matters
• Processing consultation requests and appointments
• Maintaining client files and records
• Complying with legal and regulatory requirements
• Improving our website and services
• Marketing and promotional communications (with consent)
• Billing and payment processing

4. Legal Basis for Processing

We process your personal information based on:

• Contractual necessity: To provide legal services under our retainer agreement
• Legal obligation: To comply with applicable laws and regulations
• Legitimate interests: To operate our law practice and improve our services
• Consent: For marketing communications and non-essential data processing

5. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With your explicit consent
• To comply with legal obligations or court orders
• To protect our rights, property, or safety
• With trusted service providers who assist in our operations (under strict confidentiality agreements)
• In connection with a business transfer or merger
• As required by law enforcement or regulatory authorities

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of sensitive data in transit and at rest
• Secure access controls and authentication
• Regular security assessments and updates
• Staff training on data protection practices
• Secure disposal of physical and digital records

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Client files are typically retained for a minimum of 7 years after the conclusion of legal matters, as required by law society regulations.

8. Your Rights

Depending on applicable law, you may have the following rights regarding your personal information:

• Access to your personal information
• Correction of inaccurate or incomplete information
• Deletion of your personal information (subject to legal obligations)
• Restriction of processing in certain circumstances
• Data portability
• Objection to processing for marketing purposes
• Withdrawal of consent where processing is based on consent

To exercise these rights, please contact us using the information provided in the "Contact Us" section below.

9. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your browsing experience and analyze website traffic. You can control cookie settings through your browser preferences. Note that disabling cookies may affect website functionality.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

11. Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal information from a child under 16, we will take steps to delete such information.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated policy on our website and updating the effective date. We encourage you to review this policy periodically.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

14. Professional Obligations

As a licensed lawyer in Ontario, we are bound by the Rules of Professional Conduct and other regulations of the Law Society of Ontario. These professional obligations may require us to maintain certain information or disclose information in specific circumstances, which may override some provisions of this Privacy Policy.